PTA Election Information
What is the PTA? As part of a national organization, Beaver Tech PTA helps build a strong relationships between parents, teachers and schools in support of students. The PTA works with the school principal and the school site council to decide jointly which programs will help benefit the school.
VIRTUAL ELECTION SCHEDULED FOR
MAY 12, 2020 AT 7:00PM
2020-2021 Executive Board as slated:
President - Chris Barber
1st VP, Programs - Katie Barber
2nd VP, Membership - Tammy Stepka
3rd VP, Fundraising - Amber Escobedo
4th VP, Communications - Open
Secretary - Tracey Vargas
Treasurer - Tiffany Savage
Parliamentarian - Irina Kobzar
For approval at the May 12th meeting:
Meeting Minutes & 2020-21 Working Budget (coming Soon)
Officer Positions - Elected by Members
President - Presides at all meetings of the association, attends committee meetings, attends GISD Council meetings, coordinates the work of the officers and program chairs, committees of the association, and proof all documents before distribution.
1st VP, Programs - Works with committees and other chairpersons to plan and organize programs for the school year
2nd VP, Membership- Encourages parents, staff and community members to join PTA throughout the school year, plans a membership table to be present at all PTA and school functions, maintains an accurate membership roster at all times, submits dues to Texas PTA, distribute membership cards to all members.
3rd VP, Fundraising - Coordinates fundraisers, actively promotes and coordinates all shopping rebate programs, coordinates the annual school supply sale, coordinates school restaurant nights.
4th VP, Communications - Works with Newsletter, Web Manager, and Social Media Ambassador to develop an annual communications plan and ensure the plans are executed efficiently
Secretary - Records the minutes of all meetings of the association, maintains, sends meeting reminders to board members, and distributes an accurate board directory
Treasurer - Keeps accurate and complete accounts of money received and spent, makes disbursements and deposits, presents a financial report at every meeting, presents a proposed budget to the association, files all tax documents, reconciles bank statements monthly.
Parliamentarian - Learn about parliamentary procedure, will become familiar with our bylaws and Robert’s Rules of Order, update bylaws as amendments are made, advise President on questions of parliamentary law when needed.
Arts in Education - Promote the Arts in Education program. Coordinate and encourage student participation in the Reflections program and 5th Grade Greeting Card contest.
Auction - Coordinate with the Carnival Chair to organize, solicit, and set-up of the annual auction to be held in conjunction with the school carnival.
Bilingual Liaison - Serve as representative of the bilingual families at the school, work with teachers and the Volunteer Coordinator to recruit bilingual volunteers, coordinate with the Room Representative for the bilingual room parent orientation, and serve as a translator for PTA needs
Community Involvement- Plan service projects, activities, or programs that promote citizenship and character among students and encourages community involvement. Coordinate with the school to plan events during the school year that encourage parent, student, and community involvement
Carnival - Plan and organize the annual school carnival, coordinate with the Auction Chair regarding organizing, soliciting for, and set-up of auction
Council Delegate - Attend monthly council meetings and report back to the PTA, submit the Outstanding Monthly PTA award to Council, collect nominees for Teacher and Principal of the Year Awards, when deemed appropriate and enter submission.
Digital Content Manager - Make PTA information available through social media platforms (Twitter, Remind, Facebook) as well as maintain the PTA Website.
Health and Safety - Coordinate programs that promote health and safety. Publicize matters of child health and safety via newsletter articles and other printed materials, plan health and safety events to take place at the school carnival or other appropriate school event.
Hospitality - Plan and coordinate meals/snacks for school staff during Meet the Teacher Night and parent-teacher conferences, coordinate monthly Teacher Appreciation Meals, arrange Teacher Appreciation Week activities, and send notes of condolence, congratulations, etc. Provide hospitality/refreshments at the request of the PTA board.
Legislation - Serve as Legislative Action Chairman by keeping members informed of PTA legislation and any legislative actions that are being undertaken by PTA, inform members of community events such as voting days.
Newsletter - Coordinates with the Executive Board, event coordinators, as well as Beaver Tech and G.I.S.D. staff to gather articles for monthly or bi-monthly newsletters
School Supplies - Run the school supply process from start to finish. Walk teachers through the list process, prepare list and work with our rep, take pre-orders, schedule and be available for delivery and sales during porch party. Close out the sale by returning unsold packages and preparing payment arrangements.
Social Media Ambassador - Maintain and update social media outlets with upcoming school and PTA events, volunteer needs, and moderate Facebook pages and other social media activities
Volunteer Coordinator - Work with event chairpersons to compile and coordinate volunteers for all necessary events or when requested by the PTA board or school.
Web Manager - Update and maintain the PTA website
Yearbook - Compile materials needed to design yearbook, keep track with the publishing process, keep up with deadlines, take pictures of school events and collect pictures from parents and teachers to include in the yearbook, and organize distribution of yearbooks.
So join the PTA today and become part of the board. Please remember to fill out the form and e-mail it in. Please send form and any questions to email@example.com